The Other Cost field on a purchase order (PO) is where you record additional fees charged by your vendor that aren't part of the product cost itself — freight surcharges, handling fees, and similar vendor-incurred charges. Adding an amount here increases the total amount due to the vendor on that purchase order.
Other Cost Is Not the Same as Other Expenses on a Work Order
The Other Cost field on a purchase order and the Other Expenses tab on a work order are two separate systems in Floorzap. They are not connected to each other.
Other Cost on a purchase order records fees your vendor is charging you, and affects what you owe that vendor.
Other Expenses on a work order tracks expenses against the job.
Entering an amount in one does not populate or update the other.
When the Vendor Invoice and the Purchase Order Totals Don't Match
If the total on your vendor's invoice does not match the total on the purchase order in Floorzap, reconcile the difference on the purchase order itself rather than adjusting at the payment stage. Review the PO and confirm that the unit cost, shipping, and any Other Cost amounts match what the vendor actually billed you. Correcting these on the PO brings the two totals into agreement and keeps your vendor balance accurate.