An inventory purchase order (PO) orders stock for your inventory products from a vendor. When the shipment arrives, you receive the PO to add the stock to your warehouse. You can create an inventory PO from the Purchase Orders page or from the Inventory Product List. Both routes use the same receiving steps.
Create an Inventory Purchase Order from Purchase Orders
Use these steps to create a new inventory purchase order (PO) from the Purchase Orders page.
Go to Purchase Orders.
Click Inventory PO Add.
Click New.
Search for your vendor.
Enter your product details.
Select the product.
Click Add to Purchase Order.
Enter the quantity of the product.
Click Save.
Choose the warehouse type and your warehouse.
If you've already placed the order with the vendor, change the status to Ordered. Otherwise, leave it as is.
Click Save again.
When the shipment arrives, follow the steps in Receive an Inventory Purchase Order and Move Stock to Inventory below.
Create an Inventory Purchase Order from the Inventory Product List
You can also create an inventory purchase order (PO) from the Inventory Product List. This is the quickest way to order a product you just converted from non-inventory to inventory. If you haven't converted the product yet, see How to Convert a Non-Inventory Product to Inventory.
Go to the Inventory Product List and find your product.
Scroll to the right and click the Shopping Cart icon.
Find your product, select its checkbox, and click Add Selected Products.
Enter the quantity.
Choose the warehouse where the product will be delivered.
If you've already placed the order with the vendor, change the status to Ordered. Otherwise, leave it as is.
Click Save to create a pending purchase order.
When the shipment arrives, follow the steps in Receive an Inventory Purchase Order and Move Stock to Inventory below.
Receive an Inventory Purchase Order and Move Stock to Inventory
When the products on an inventory purchase order (PO) arrive, receive the PO to add the stock to your warehouse. These steps apply whether you created the PO from Purchase Orders or from the Inventory Product List.
Open the purchase order.
Click the Gear icon.
Select Shipment Arrival.
Update the estimated departure, arrival, and shipping details if needed.
Add any comments.
Click the blue Plus icon.
Enter the quantity received and the received date. If you received less than you ordered, enter only the quantity that arrived. Change the warehouse type or warehouse if needed.
Click Mark as Received and Move to Inventory to add the stock to your inventory.
Go to your Inventory Product Stock.
Find the product to confirm the stock was added. The purchase order appears with the product. If you have auto-allocation turned on, some of the stock may already be allocated.
Where Is the Dye Lot (Lot Number) for a Product?
In Floorzap, a product's dye lot is stored in the Lot Number field on the inventory purchase order. To find a product's dye lot, go to Inventory → Product Inventory and find the product. The Lot Number column shows on active purchase orders in this view.