The carrier field on a Purchase Order in Floorzap is an internal reference only — it does not appear on the printed PO that goes to the vendor. If you need the vendor to know how material is being picked up or delivered, capture that detail in the PO comment box (see below).
How Floorzap Thinks About POs
Floorzap recognizes two basic types of purchase orders: Will Call orders, where your team or the customer handles getting material to the job site, and Vendor Delivery orders, where the vendor ships directly to the job address.
Will Call (Your Team Gets the Material)
In a Will Call order, someone other than the vendor handles moving material to the job address. This includes:
- Staff pickup — someone on your team (project manager, owner, contractor/installer) goes to the vendor warehouse, picks up the material, and takes it to the job address.
- Customer pickup — for Cash & Carry jobs, the customer goes to the vendor and picks up the material themselves.
- Third-party shipper — you arrange a shipping company to collect from the vendor and deliver to the job address.
Vendor Delivery
In a Vendor Delivery order, the vendor handles shipment to the final job address. The vendor usually charges freight, which is included on the PO total.
Where to Capture Pickup Details on a PO
To communicate how material is being handled, add that information in the comment box on the PO. This is the only field that prints on the PO the vendor receives. For example:
- "Customer pickup — Cash & Carry, Jane Smith, will arrive Thursday AM"
- "Staff pickup — Mike, scheduling for Friday"
The carrier dropdown is for internal tracking only. Anything the vendor needs to know about pickup or delivery must go in the PO comment box.
Edge Case: Third-Party Warehouse
Sometimes a vendor in one region has no warehouse near the job. The vendor ships material to a third-party freight or warehousing partner (such as Express Global), and then someone on your team picks it up locally. This is a hybrid of Delivery and Pickup — the vendor still bills you for freight even though you handle the final-mile pickup.
To set up a third-party freight shipper in Floorzap, see How to Add a Third-Party Freight Shipper.